FISCAL SPECIALIST 1

Posted on: 07-05-2025

Description:

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 FISCAL SPECIALIST 1
 
 FISCAL SPECIALIST 1
 Req #: 245745
 Department: COLLEGE OF THE ENVIRONMENT: eFAST
 Appointing Department Web Address:
 Job Location: Seattle Campus
 Job Location Detail: Hybrid Eligible
 Posting Date: 05/01/2025
 Closing Info: Closes On 05/13/2025
 Salary: $3,839 - $5,135 per month
 Other Compensation: This position is overtime eligible.
 Union Position: Yes
 Shift: First Shift
 Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position,
 
 As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
 
 UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
 
 The College of the Environment Finance and Accounting Service Team (eFAST) has an outstanding opportunity for a Fiscal Specialist 1.
 
 Are you looking for a position that will present new and unique requests that require you to problem solve within a new framework that was not identified in your job manual? Would you like to learn how to plan and pay for travel for groups of researchers who may work in foreign locations or on vessels? Do you want to learn skills that you can transfer to other universities or units at the University of Washington? Look no further than the newly formed College of the Environment Financial Shared Services Team (eFAST).
 
 We are looking for a motivated and talented professional to join us as a full time position. This entry-level position in the Dean's Office allows candidates to gain experience with developing a shared service model, learn or strengthen skills using Workday Financials and ServiceNow (UWCONNECT), explore higher education administration, and work with a dynamic team during the University's transition from a 30-year-old financial system.
 
 The Fiscal Specialist 1 will support the financial operations of the College of the Environment by processing daily requests for the acquisition of goods and services and supporting complex travel arrangements. This position will report to the Director of Finance and will provide support to both the procurement and supply chain pillar.
 
 The College of the Environment is committed to protecting the rights and dignity of everyone in the university community. Diversity, in all its forms, is not only desirable, but also required, for advancing our understanding of the environment and arriving at solutions that allow science to serve more effectively all of humanity. The Fiscal Specialist 1 is an essential contributor to our vision for making the College a welcoming and inclusive place to learn and work.
 
 Additionally, the eFAST team values a robust mentoring culture and supports a cadre of mentors in developing future leaders within Finance who can express themselves in diverse ways to reflect the variety of styles and cultures that are represented by our faculty, staff, and students. The College eFAST team is also committed to supporting a healthy work-life balance and operates using a hybrid work model of both onsite and remote work.
 
 DUTIES AND RESPONSIBILITIES
 
Cost Center and Account Reconciliation (Monthly) 20%

• Ensure that monthly transactions are accurate and allowable per UW, State, and Federal guidelines.
• Reconciling monthly ledgers and providing support to Budget Analysts, Budget Analysts Leads, and Finance Managers by reviewing budget expense items in Workday.
• Creating, organizing, and maintaining electronic financial records.
• Verifying Central Travel Account transactions.

Travel and Expense Activities 50%

• Coordinate and manage complex travel, including supplies and travel-related expenses. Resolve discrepancies.
• Coordinate the management of travel arrangements of varying complexity-both domestic and international which include communication with foreign venues, trip sponsors, and external visitors using clear, appropriate, and time-sensitive communication.
• Prepare appropriate travel forms and contracts as needed.
• This position will provide guidance to faculty, staff and students regarding UW travel and expense procedures and guidelines; and provide fiscal and administrative services for a variety of funding sources as requested.
• Process employee reimbursement requests and travel reimbursements.

Procurement of Goods and Services 20%

• Process Requests for Laboratory supplies.
• Advise labs and customers on best practices for the procurement of goods which include sole source justifications, procurement methods, and tax-emption qualifications.
• Process invoices for payment via Workday Financials.
• Update tracking systems for audit and quality assurance.

Tier 1 Customer Support 10%

• Review initial requests received by UW Connect system and assign tickets to appropriate financial staff.
• Provide initial communication to customers.
• Elevate emergency requests.

MINIMUM REQUIREMENTS

Two years of experience providing administrative support in the area of fiscal and/or business management or equivalent education/experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS

• Ability to learn new systems and technology such as our new ERP system Workday with efficiency and respond to change.
• Provide excellent customer services to internal faculty/staff/students and external vendors.
• Willingness to learn new skills and develop leadership skills.
• Demonstrated knowledge of Excel to include the ability to create formulas, tables, and graphs.
• Demonstrated ability to establish and maintain a comprehensive record-keeping system.
• Demonstrated superior attention to detail.
• Excellent time management skills.
• Willingness to work in a team setting to streamline and implement improvements.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Experience with process improvement.
• Self-starter with ability to apply good judgment and critical thinking skills to solve problems.
• Ardent team player willing to take on tasks as needed and to work in a group setting.
• Superior attention to detail.
• Ability to learn on the fly and work with ambiguity.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
 
 To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or .
 
 Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under

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