Contract Management Specialist 2, (Open to current NYS/SED Employees only), Box CFO

Posted on: 07-05-2025

Description:

Duties Description The New York State Education Department's (NYSED) Office of the Chief Financial Officer is seeking candidates for a Contract Management Specialist 2 position in the Contract Administration Unit. This Unit is responsible for the Department's procurement, grant-making, and contracting processes. Duties of this position include, but are not limited to, the following: 

• Track workflow, monitor deadlines, and prepare reports for NYSED staff and other stakeholders;
• Identify barriers in achieving goals of the unit and recommend corrective action and process improvements;
• Review large and complex requests for proposals (RFPs), contract requests, and related documents for compliance with State Finance Law, NYS Procurement Council guidelines, NYSED policies, and Minority and Women-Owned Business Enterprise (M/WBE) requirements;
• Oversee the preparation of contracts resulting from RFPs, invitations for bids, mini-bids, and sole source and single source procurements to ensure that contracts and procurement packages are complete and accurate;
• Work with staff in the Office of State Comptroller and the Office of the Attorney General to secure contract approval;
• Train and advise NYSED staff on appropriate procurement methods and best practices;
• Assist in the review, development and updating of procedures, guidelines, and templates to support NYSED's procurement, contracting, and M/WBE responsibilities;
• Remain up to date on procurement, contract, and M/WBE guidance at the State-level; and
• Supervise a team of professional and clerical staff.

Minimum Qualifications MINIMUM QUALIFICATIONS:
 Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Contract Management Specialist 2.
 
 Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
 
 Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-21 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
 Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-21 or higher eligible to transfer under Section 52.6 of the Civil Service Law.
 
 For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
 
 Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must be a current New York State Education Department employee AND have one year (1) of permanent competitive or 55-b/55-c service in one of the following titles: Contract Management Specialist 1, Business Officer 1, DHSES Program Administrator 1, Parks Regional Grants Administrator or Purchasing Agent;. Provisional candidates must take the examination for Contract Management Specialist 2 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.
 
 Additional Comments CONDITIONS OF EMPLOYMENT:
 This will be a contingent-permanent appointment or a temporary provisional appointment. Provisional candidates must take the examination for Contract Management Specialist 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.
 
 This position leads to a maximum salary of $109,650 based on annual performance advances.
 
 APPLICATION: Qualified candidates should send a resume and letter of interest by May 19, 2025 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-752/04231) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
 
 New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
 
 Interested in a job with New York State, but don't know where to start?
 
 Visit these links for information on working for New York State: 

• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:
 
 Holiday & Paid Time Off 

• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits 

• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits

• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Opportunities for telecommuting.
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

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